Office Manager/Executive Assistant

Vibracoustic is part of the Freudenberg Group. The company ensures a smooth and quiet ride experience in every vehicle. We are driven by our purpose of adding comfort to mobility and providing the perfect solution for the NVH challenges of our automotive customers. As a leading supplier, Vibracoustic is the right place for open-minded, ambitious team-players with a hands-on mentality. Our innovative, safe and dynamic working atmosphere offers many opportunities for your personal growth and development in a global network. Want to join the team?

You support our team as
Office Manager/Executive Assistant

Responsibilities

• Responsible for managing all aspects of the South Haven facility including, but not limited to, engaging and managing third party contractors, establishing office operating protocols/procedures, liaise with vendors and suppliers.
• Responsible for establishing and managing annual operating budget for the facility.
• Organize, arrange, direct and plan office functions/events (i.e., global, corporate, board, executive meetings, training, etc.).
• Managing levels of all supplies necessary for a functioning business.
• Other administrative tasks.
• Administrative support to a small team of senior executives such as scheduling appointments, answering phones, composing correspondence, maintaining schedules, meeting room preparations, catering needs, travel arrangements, prepare monthly expense reports and work on ad hoc projects as requested.
• Researching data to prepare documents for review and presentation by board of directors, committees, and executives.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Payroll backup.
• HR Social committee representative.
• Annual HR Purchase Requisition administration.
• Provides HR filing support.
• This position is located at front desk and responsible for guest administration.

Qualifications

• Bachelor’s Degree or equivalent experience .
• 5-7 years of related experience managing a professional office.
• 1-3 years working with executive leaders.
• 1–3 years working in a multinational organization preferred.
• Proficiency in Microsoft Office (i.e., Excel, WORD, PowerPoint) and competency in proper use of basic office equipment.
• Considerable interpersonal skills, including the ability to establish and maintain effective working relationship with others.
• Must be proactive and able to demonstrate composure and professionalism under pressure.
• A proactive approach to problem-solving with strong decision-making skills.
• Ability to maintain a high level of confidentiality

Some of your Benefits
401K Match
Save for retirement with the company's help.
Health Insurance
Rely on comprehensive services whenever you need it.
Vacation
We offer time off to refresh and recharge.
Paid Holidays
With paid-time off, local holidays are all the way more relaxing.
Employee discounts
Opportunities for deals on products and services.
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Disclaimer
The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.
Additional Information
Spencer Campbell
spencer.campbell@vibracoustic.com